What Documents Are Required to Create a Non-Profit Organization in Florida?
What Documents Are Required to Create a Non-Profit Organization in Florida?
Creating a non-profit organization in Florida is an exciting endeavor that allows you to make a meaningful impact in your community. However, the process requires careful attention to detail and proper documentation to ensure compliance with state and federal laws. At Brandon Stanko, P.A., we assist Jacksonville residents in navigating the complexities of forming a non-profit organization. Below, we outline the essential documents you’ll need to get started.
1. Articles of Incorporation
The Articles of Incorporation is the foundational document required to establish your non-profit organization in Florida. This document must include:
- The organization’s name (which must be unique and include "Inc.", "Corporation," or "Incorporated").
- The purpose of the organization, which must align with IRS guidelines for tax-exempt status.
- The registered agent’s name and address.
- The principal office address.
- Information about the incorporators.
- A statement specifying that the non-profit will not distribute profits to members, directors, or officers.
You’ll file the Articles of Incorporation with the Florida Division of Corporations, along with the applicable filing fee.
2. Bylaws\
Bylaws act as the internal operating manual for your non-profit organization. They outline how the organization will be governed and operated. Key elements of bylaws include:
- The structure and roles of the board of directors.
- Procedures for holding meetings and voting.
- Guidelines for appointing officers and their responsibilities.
- Conflict-of-interest policies.
Bylaws are not filed with the state but are essential for internal governance and maintaining tax-exempt status.
3. IRS Form 1023 or 1023-EZ
To obtain federal tax-exempt status under Section 501(c)(3) of the Internal Revenue Code, you must file IRS Form 1023 or 1023-EZ. The full Form 1023 is more comprehensive, while the 1023-EZ is a streamlined version for smaller organizations meeting specific criteria. Required information includes:
- The organization’s mission and activities.
- Detailed financial data and projections.
- Governance structure and potential conflicts of interest.
A one-time filing fee must accompany the form, which varies depending on the type of form filed.
4. EIN (Employer Identification Number)
An Employer Identification Number (EIN) is necessary for tax purposes and to open a bank account for the organization. You can apply for an EIN online through the IRS website at no cost. The EIN serves as your non-profit’s federal tax identification number.
5. State Tax Exemption Application
Once your non-profit has received 501(c)(3) status, you can apply for exemption from Florida state sales tax by submitting the Application for Consumer’s Certificate of Exemption (Form DR-5) to the Florida Department of Revenue.
6. Conflict of Interest Policy
A Conflict of Interest Policy ensures that board members and officers act in the best interest of the organization and disclose any potential conflicts. This document is often required to maintain tax-exempt status and demonstrates the organization’s commitment to ethical governance.
7. Initial Board Meeting Minutes
After incorporation, you must hold an initial board meeting to:
- Approve the bylaws.
- Elect officers and directors.
- Authorize the opening of a bank account.
Meeting minutes should document these actions and be kept in the organization’s records.
Additional Considerations
Depending on the nature of your non-profit, you may need additional documents, such as:
- Grant applications for funding.
- Permits or licenses specific to your activities.
How Brandon Stanko, P.A. Can Help

Navigating the legal and administrative requirements to form a non-profit can be overwhelming. At Brandon Stanko, P.A., we provide comprehensive support to Jacksonville residents, ensuring that every document is prepared accurately and filed correctly. We can guide you through:
- Drafting and filing the Articles of Incorporation.
- Creating effective bylaws tailored to your organization’s needs.
- Completing and submitting IRS and state applications for tax-exempt status.
- Ensuring compliance with ongoing reporting requirements.
If you’re ready to create a non-profit organization in Florida, contact Brandon Stanko, P.A. today. Let us help you bring your vision to life and make a lasting impact in your community.







